Event Manager (ER/3457) 12 month Fixed Term Contract (maternity cover)

Sydney: $70-80,000 plus superannuation
Opportunity to extend or convert to permanent

Our client, one of Australia’s most progressive agencies is consistently delivering its clients’ seamless event and travel management services, using an innovative approach combining exciting new technologies with a personal touch.

This is a fantastic opportunity for anyone looking to expand their experience in event travel logistics and medical meetings. This challenging role is deadline-driven and fast-paced so we are looking for an experienced event professional who is agile and solutions focused.


  • Manage all administration including invoice processing, budget tracking, meeting agendas, and project plans
  • Manage the medical meeting compliance process to ensure events are delivered on time
  • Manage all stakeholders and keep them updated on the progress of the event
  • End to end budget control and negotiation, contract negotiation and management
  • Management of online registration websites and the client’s internal CRM system
  • Management of third party suppliers, agencies and all internal product areas
  • Preparation of thorough briefing notes and onsite materials
  • Onsite event management providing registration support and managing venues and suppliers
  • Debrief all events, reporting on and analysing outcomes according to standard operating procedures
  • Contribute to the ongoing operational excellence of the team, proactive in highlighting process improvements

Skills and Experience

  • Tertiary qualifications in a relevant field
  • Minimum of 5 years’ experience in corporate events and conferences, having worked either agency or in-house
  • Demonstrated experience planning and executing a wide range of successful events from inception to completion including produce event collateral, attendee management, coordinate group travel
  • Proficient with Event Management Software such as Events Air and Aventri
  • Knowledge / Experience in Group Air, considered an advantage
  • An eye for detail and proficient with the Microsoft Office Suite
  • Ability to multitask between simultaneous events and work to tight deadlines with minimal supervision
  • Strong financial management and negotiation skills including budget development and analysis
  • Flexibility to work out of office hours and travel when required in the event calendar
  • Must be confident in building relationships with stakeholders and clients of all levels
  • You will be a team player who contributes positively to work culture and promotes inclusion of membership
  • A driven and organised professional with a positive, proactive and performance-driven attitude

Please apply to Carolyn Looby