Event Coordinator 6 month contract: (ER/2848)

Sydney:  $50-55,000 plus superannuation pro-rata

An exciting opportunity exists to join an award winning, leading event agency. Starting asap there is a possibility this contract will convert to permanent.

Responsibilities/duties will include:

  • To assist in the coordination and management of events
  • To assist in the creation of ideas for events
  • To assist Event Managers and Event Producers in the development, planning and execution of events, including writing of quotes, reports, invoicing etc and to administer all related event and other budgets
  • To liaise with suppliers regarding each event
  • To create, update and manage database of suppliers
  • Be able to work on many varied projects at any one time, professionally and reliably keeping on top of all aspects of your events at all times
  • To work with other team members on day to day general event or office work as required
  • To be “hands on” with a range of general event duties, which at times may seem menial
  • Answer phone in the first instance
  • Manage general office tasks including mail, stationery supplies, photocopying, faxing , updating contact information

This position will suit a polished and well presented individual, without appearing too corporate. You will also have superior administration skills and attention to detail and be happy to “muck in” as required. Ideally you will have 1-2 years experience in a similar creative events agency. A willingness to work outside of normal business hours, as required, is essential.

You will require your own vehicle and be prepared to use to transport props etc as required.

Please apply to Carolyn Looby

Onsite Event Support (ER/3079)

Darwin: Hourly rate $23.55 plus super

Tuesday 21/11/17 and Wednesday 22/11/17 from 7.30am – 4.30pm

Our client is seeking a temporary Onsite Event Assistant to work at a corporate workshop event in Darwin. Key responsibilities include registration support and general onsite logistics.

You will need to have good organisational, customer service and communication skills. Previous corporate events experience regarded highly.

Please apply to Carolyn Looby

Event Coordinator (ER/3065)

Sydney: $65,000 package including superannuation

This prominent national professional membership organisation sees a capable Event Coordinator to provide event support to the management team and coordinate both state and national events ranging in size from 20 – 2,000+ attendees.

Specifically, you will manage the delegate registration process; liaise and communicate with event participants including delegates, presenters, sponsors, exhibitors and committees; manage business relationships with suppliers and contractors including venues, audio visual companies, entertainers etc; set-up and maintain events in CRM database systems and establish and maintain any event websites as required; assist with the implementation of event marketing plans; prepare on-site event collateral including name badges, programs, menus etc; oversee management of events on-site; ensure accurate event financials and budgets including timely payment of invoices and financial reconciliation and assist with post event surveys/reports preparation.

To be a success in this role you will require a minimum of two years’ business events experience along with a demonstrated ability to manage and prioritise multiple and simultaneous projects and tasks and a high level of computer literacy including Microsoft Office and CRM database systems.

You will also possess excellent written and verbal communication skills, the ability to work as a member of a team, strong attention to detail, be proactive by nature and can initiate projects, the ability to work to tight deadlines, professionalism and a strong customer focus.

Please apply to John Hackett.

Event (Experiential) Account Manager: 12 month contract with view to permanent (ER/3044)

Sydney: Up to $120,000 plus super depending on experience

Our client is a multi-disciplinary vibrant and dynamic agency who develop and build campaigns, in-store experiences and “ideas that move”.  As a result of a number of business wins, they now seek a talented Event (Experiential) Account Manager to join their team on a twelve month contract with a view to permanent.

Responsibilities include:

  • Supporting in managing the development, planning and execution of branded experiential activity and events
  • Developing and executing campaign plans, managing timelines and project plans
  • Developing and managing project finances, including budgets, reconciliations/job profitability
  • Developing strong client relationships
  • Assisting project in cost management, planning, concept, design, technical, procurement, production, logistics, and maintenance/operation
  • Working closely with the Business Director to develop existing business and win new business

To be successful in this role you will require integrated marketing experience and exposure, including a good understanding of the Communication and Advertising industry. A relevant tertiary qualification is necessary along with minimum 4-5 years of branded event management or experiential marketing experience in an agency environment.  Along with strong attention to detail and organisational skills, you will also need flexibility to work/travel interstate out of business hours, when required.

This is great opportunity to be part of a vibrant and growing team with autonomy and opportunity to succeed.

Please apply to Carolyn Looby

Project Operations Manager (ER/3028)

Sydney: $90,000 plus super

This market leading event design and installation business requires an organised, enthusiastic and client focused individual to join their team.

You will lead a team of project managers and contractors to deliver Installation projects Australia wide, ensuring projects are delivered beyond client expectations, meet safety guidelines, and achieve budget and timeline parameters.

Specifically, you will manage, inspire, mentor and train your team and plan, develop and schedule their workloads as well as manage relationships with all contractors. You will conduct site analysis and infrastructure reviews along with feasibility of concept developments and ensure client sites are prepared and infrastructure is ready and fit for use and manage project logistics, installation and dismantling. You will also produce weekly reports and schedule updates and oversee production and quality control of projects, ensure projects run within budget and to time lines and oversee WH&S for the company

To be a success in this role you will have a sound level of project management and production experience that might have been gained in the display, event, entertainment/staging or exhibition industries.

You will possess leadership skills, excellent communication ability with the ability to form quality business relationships and relate well at all levels. You will also be highly organised with excellent planning and time management skills, attention to detail and the ability to multi-task.

You will also possess creative flair, design awareness, decorative ability, I.T. literacy and ideally have some technical knowledge of construction and AV along with the ability to work autonomously as well as in a team environment.

Please apply to John Hackett.

Project Manager (ER/3000)

Sydney: $90-100,000 including super

Australia’s leading supplier of event solutions requires an experienced, organised and enthusiastic Project Manager to join their team.

Working with both new and existing clients, you will ensure maximum customer satisfaction, develop and maintain client relationships, develop relevant solutions, ensure all job requirements have been adequately met, and supervise installation of jobs.

Liaising and managing the relationship with external suppliers concerning equipment, crew, freight, AV, audio, lighting, furniture hire etc is a crucial element to this role as is liaising with Operations employees to ensure processes and procedures continue to be improved based on actual job experiences.

You will be experienced with providing quotations, managing budgets, comfortable liaising with Construction & Finance departments, along with the ability to brief drafts people both internal and external.

To be successful in this role you will require solid product and industry knowledge across exhibitions, events and product delivery. You must be able to deal with client at all levels, possess excellent communication skills, and have problem solving ability, outstanding customer service skills and the ability to meet deadlines.

This is very much a hands on role with a strong customer service focus.

Please apply to Carolyn Looby

Business Services Manager (ER/2996)

Sydney: $80,000 plus super

Australia’s leading supplier of event solutions requires an intelligent, ambitious and highly motivated Business Services Manager to join their team.

In this role you will lead and supervise all areas of the Business Services Team including administration, HR, financial and marketing aspects of the business, ensure correct procedures are followed, provide support and guidance on training and professional development, conduct team meetings and overall build a positive culture of excellence and inclusiveness.

You will be responsible for recruitment, internal communications, performance reviews, orientation, staff legal issues and /or sponsorship’s.  As a productive member of the Management Team, you will actively and positively support the decisions of the group, effectively communicate and liaise with Directors, Management Team, staff and external suppliers. Formal reporting to the Managing Director including regular communication is a key requirement of this role.

To be successful in this role you will demonstrate confidence and maturity, require experience in managing people and culture, possess budget skills, knowledge of financial management, and business administration skills. A firm understanding of WHS, HR and sound computer knowledge are paramount.

This role will be a crucial element of the leadership team and will work closely with senior staff in all teams.

Please apply to Carolyn Looby

Creative Producer (ER/2990)

Sydney: $100,000 plus super

This fast-paced and multi disciplinary event agency seeks a creative and  talented Event Producer to focus on the internal client pitch process, working seamlessly with other internal stakeholders and ensuring all pitch elements are accounted for and delivered on-time. You will be an integral part of the ideation phase and responsible for all production elements from conceptualisation, strategy and the client journey.

Specifically you will take overall production accountability for all client pitches and manage multiple pitch projects simultaneously. You will liaise with suppliers, formulate budgets and develop innovative and creative production solutions for clients as well as work with account leads, Creative Director and Digital & Design team to develop event solutions that meets the client brief and objectives.

You will require at least five years events agency experience or similar with proven track-record in the production industry and have an extensive network of national event suppliers. You will also have a strong command of all live event technical, staging, lighting as well as proficiencies in screen content production.

You will have the ability to clearly communicate and possess excellent interpersonal skills and be comfortable presenting to clients and able to develop relationships with all stakeholders. You will also be highly organised with the ability to work under pressure, to tight deadlines and possess careful attention to detail. As well, you will be a true collaborator, self-motivated, with a passion for excellence, confident and resilient and possess leadership skills and a positive ‘can-do’ attitude.

Please apply to John Hackett.

Creative Director (ER/2967)

Sydney: $120-190,000 package 

This global event agency seek an accomplished Creative Director to take responsibility for the development of client brand and event experiences.

Specifically you will be responsible for developing unique event concepts and overseeing the creative process from pitch conceptualisation, strategic development through to final production. You will develop and design concepts according to the client’s brief, following their brand messaging and communication strategy and develop event solutions. You will be client-facing, pitching creative client proposals and working closely with the account and live production teams. You will manage multiple projects simultaneously and supervise and inspire the creative team.

You will require at least eight years agency experience with demonstrated expertise in the brand activation and live event staging and production. You will also possess the ability to drive projects/teams along with excellent communication, interpersonal and presentation skills and be a true collaborator, positively embracing feedback from multiple stakeholders.

You will have the confidence and resilience required to handle a fast paced working environment, as well as being self-motivated, with a passion for excellence. You will also have the ability to work under pressure to tight deadlines, be highly organised and possess careful attention to detail. Your standard design and creative language proficiency (2D, 3D, Architecture, Video Production) will also be highly regarded.

Please apply to John Hackett.

Senior Event Producer (ER/2895)

Sydney: $100-120,000 plus super

Successful global event agency business seeks a highly capable Senior Event Producer to join their live production team and be responsible for ensuring the highest standard in client event production delivery, leading and mentoring production teams, managing all creative and technical elements and controlling the client production budgets.

Specifically you will be responsible for overall accountability of every event project you produce including client production pitches and development, writing and presenting client proposals and overseeing all creative, technical, video, data production and print design elements for multiple and concurrent projects. You will also implement project systems and procedures, write and prepare case studies, ensure accurate reporting of financials, plan resources and maximise profitability as well as manage and develop client relationships, seek and source new sales leads to maximise potential client base and develop, coach, mentor and manage the production team.

You will require around 10 years’ event production experience, with demonstrated client relationship management and team leadership skills. You will also have the ability to brief technical, video & data, print design and production experts, strong destination and supplier product knowledge across creative, talent , speaker and entertainment solutions, accurate client budgeting expertise, an understanding of risk management policies and knowledge of ‘below the line’ marketing categories and the ability to formulate strategic client communication plans.

You will also possess strong communication, negotiation and conflict resolution skills, possess effective time management and organisational skills and the ability to meet deadlines, be a problem solver who can see the “big picture”, be self motivated and goal driven, be able to effectively inspire the team, possess an optimistic, commercially balanced and objective mind set, be capable of embracing change and posses both honesty and integrity.

Please apply to John Hackett.


Event Coordinator (ER/3065)

Sydney: $65,000 package including superannuation

This prominent national professional membership organisation sees a capable Event Coordinator to provide event support to the management team and coordinate both state and national events ranging in size from 20 – 2,000+ attendees.

For more information please click here


Featured Candidate

We are in business of facilitating the introduction of excellent candidates to excellent employers and vice versa. Each week we feature an outstanding candidate that has recently registered with us.

Event Producer/Manager with over 7 years experience in the planning and delivery of conferences, incentive programs and events locally and overseas. Available at short notice to start on a temporary or permanent basis.

This is only one of thousands of event specific candidates on file and with an active and  growing event database across all experience and skill levels we can quickly respond to any staffing need, temporary or permanent. Please contact us on 02 9279 2019 to discuss your specific needs or click on the  link.


“I just wanted to reach out and say thank you for organising such wonderful onsite staff for our event. All the temporary staff worked so well and were so professional and I cannot praise them enough. In the past I have had so many issues with external staff which makes my job so much harder, however, over the last three days we really did not have any issues and all of the Gartner staff were truly impressed with every single one of them. I would love to have every single one of them back for our next events.”